Anti Money Laundering Policy

Moving Online, is legally required by HMRC to comply with the Money Laundering, Terrorist Financing and Transfer of Funds (Information on the Payer) Regulations 2017.

We are required to obtain and hold proof of identity and proof of address for all customers involved in the transaction. Without this information we will be unable to proceed with any work on your behalf.

Below is a list of documents that are acceptable as proof of Identity and proof of address. We require sight of all original or certified documents. Subject to your individual circumstances, we may liaise with you for further/other documentation.

Moving Online requires you to forward one document from List A and one from List B. You cannot use one form of identification for both name and address.

 

List A – Identity Document

  • Current signed passport
  • Valid UK driving licence
  • EEA member state identity card

 

List B – Proof of Address

  • UK/EU/EEA Drivers Licence (if UK Drivers Licence not used as ID)
    Must be valid, not expired. Photo only. Full or provisional.
  • Bank, Building Society or Credit Union Statement
    Dated with 3 months. Must include account number and show recent activity. No general correspondence.
  • Credit Card Statement
    Dated within 3 months. Must include account number and show recent activity. No general correspondence.
  • UK, EU, EEA Mortgage statement
    Dated within 12 months. Must show account number. No general correspondence.
  • Utility Bill
    Dated within 6 months E.g., Gas, electricity, water. Must show address for service and/or account number. No general correspondence.
  • Telephone Bill
    Dated within 6 months E.g., Landline or mobile pay monthly (excluding pay as you go). Must show address for service and/or account number. No general correspondence.
  • Council Tax
    Dated within 12 months. Must show address for service and/or account number. No general correspondence.
  • Tenancy Agreement
    Dated with 12 months. Must state full name and full property address. Issued by local council, housing association, solicitor or reputable letting agent.
  • Benefits Entitlement Letter
    Dated within 12 months. Issued by DWP or Jobcentre plus. Must confirm benefit payable at time of issue. E.g., Pension, disability, single parent, housing etc.
  • HMRC Tax Notification
    Dated with 6 months. Must state national insurance number and tax calculation. No general correspondence.
  • Home or Motor Insurance Certificate
    Dated within 12 months. Must state insured address or registered address for vehicle and policy number. No general correspondence.
  • UK solicitors letter confirming house purchase/land registration
    Dated with 3 months. Must state full name of new proprietor and full property address.
  • NHS Medical Card or letter from GP confirming registration
    Dated within 3 months. Must state individual’s date of birth and NHS number. No general correspondence.
  • Official confirmation of Electoral Register entry or official poll card
    Dated within 12 months. Must state full name and full address. No general correspondence.
  • Police Registration Certificate
    Dated within 12 months. Must state the full residential address of the individual.

 

Probate

If you are acting as a Representative of an Estate, we require the following:

  • Grant of Probate (if a will was left)
  • Letter of administration (if no will left)
  • Individual identity evidence from List A & B for the Personal Representative, either executor or administrator

 

Limited Company

If you are acting as a Representative of a UK Company, we will also require the following:

  • Certificate of Incorporation
  • Articles of Association
  • Memorandum of Association
  • Latest Annual Return or Confirmation Statement, with details of current company officers
  • If offshore, nominee director declaration and a general power of attorney
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

 

If you are acting as a Representative of an Offshore Company, we will also require the following:

  • Certificate of Incorporation
  • Articles of Association, Memorandum of Association, Latest Annual Return with details of current company officers, Share Certificate(s) showing the Ultimate Beneficial Owner OR
  • Certificate of Incumbency
  • If the shares are owned by another company, repeat steps above for the holding company
  • Nominee director declaration and/or general Power of Attorney (if applicable)
  • Individual identity evidence from List A and B for all individuals or entities with 25% or more of the shares or voting rights in the company

 

Trust

If you are acting as a Representative of a Trust, we require the following:

  • Trust deed
  • List of trustees
  • List of beneficiaries
  • Individual Identity evidence from List A & B for all individuals with a vest interest in 25% or more of the capital and/or those who exercise control over the Trust